Public procedure register

of IVT Weiner + Reimann GmbH and IVT Menzenbach GmbH

according to § 4e Federal Data Protection Act (BDSG)

3. Procedure register according to § 4e BDSG, Public Part (3.1 – 3.8)
3.1 Responsible Body (according to § 4e No.1 BDSG)

IVT Weiner + Reimann GmbH
Commercial Register Duisburg
HRB 12143
VAT identification No. DE 120607476

IVT Menzenbach GmbH
(a fully-owned subsidiary of IVT Weiner + Reimann GmbH)
Commercial Register Duisburg
HRB 12947
VAT identification No. DE 184596947

3.2 Representation (according to § 4e No.2 BDSG)

IVT Weiner + Reimann GmbH
Proprietor: Heinrich Reimann
Proprietor: Dipl.-Ing. Carsten Weiner
Proprietor: Maresa Weiner

Managing director: Dipl.-Ing. Carsten Weiner
Managing director: Heinrich Reimann

Authorized signatory: Andreas Schmitz
Authorized signatory: Detlef Morrain
Authorized signatory: Hans-Werner Heuwinkel

Person entrusted with the management of data processing: Thomas Gleba

IVT Menzenbach GmbH
Managing director: Heinrich Reimann
Managing director: Dipl.-Ing. Carsten Weiner
Authorized signatory: Andreas Schmitz

Person entrusted with the management of data processing: Thomas Gleba

Personal details of the Data Protection Officer
Andreas Heggen
Fahnhorststraße 36
46117 Oberhausen
Phone: 0208 99 98 8 – 0
Email: andreas.heggen[at]ivt-gmbh.de

3.3 Address of the responsible entity (according to § 4e No.3 BDSG)

IVT Weiner + Reimann GmbH
Fahnhorststraße 36
46117 Oberhausen
Phone:: 0208 99 98 8 – 0
Fax: 0208 89 20 36
Internet: www.ivt-gmbh.de

IVT Menzenbach GmbH
Fahnhorststraße 36
46117 Oberhausen
Phone: 0208 99 98 8 – 0
Fax: 0208 89 20 36
Internet: www.ivt-gmbh.de

3.4 Purpose of data acquisition, processing and use (according to § 4e No. 4 BDSG)

IVT Weiner + Reimann GmbH
The object of the company is the provision of industrial services in the field of maintenance, assembly and disassembly of industrial facilities and plants, pipeline engineering, civil engineering, the carrying out of heating, sanitary and ventilation installations, cooling plant construction as well as the installation of electrical as well as measurement and control systems of all kinds.

IVT Menzenbach GmbH
The object of the company is the industrial production of electronic components as well as the provision of the associated services as well as the recruitment of personnel and temporary provision and administration of commercial and technical staff and all other services and activities in the personnel field, as well as management consulting and marketing services.

3.5. Description of the groups of persons affected and the respective data or data categories (according to § 4e No. 5 BDSG)

For the purposes indicated, personal data pertaining to the following groups of people are collected, processed and used:

Clients: master data, in particular address data, telephone, fax- and email data, bank details, contract and quotation data, contact persons

Suppliers / service Providers: master data, in particular address data, telephone, fax- and email data, bank details, contract and quotation data, contact persons

Employees: master data, in particular address data, telephone, fax- and email data, bank details, wage tax data, range of activity, qualification, advances training, working time recording data

3.6 Description of the groups of persons affected and the respective data or data categories (according to § 4e No. 6 BDSG)

Internal areas: special departments which are involved in the respective business processes, as well as personnel department, accounting and bookkeeping

Affiliated companies: which are due to the shareholding structure closely linked to the responsible department.

External contractors: corresponding to § 11 Federal Data Protection Act (BDSG)

Credit institutions: wage and salary payments, payment transactions in the context of the business processes listed under point 3.4

Public services: data to be transmitted because of legal regulations, e.g. to social insurance carriers, revenue authorities, controlling authorities

Insurances: in the context of the company pension scheme

3.7 Standard deadlines for the deletion of data (according to § 4e No. 7 BDSG)

Data are deleted after expiry of legal periods of retention, in their respective version valid at that time.

Data which are not subject to retention periods are deleted after the omission of their specific purpose.

3.8 Planned data transmission to third countries (according to § 4e N0. 8 BDSG)

A data transmission to third countries does not take place.